COMMUNITY EMPLOYMENT SUPERVISOR – JOB SPECIFICATION

16th January 2018

COMMUNITY EMPLOYMENT SUPERVISOR – JOB SPECIFICATION

Job Title: Supervisor – Community Employment

Reporting to: Designated Person

Function: To ensure the effective and efficient management and co-ordination

of the human, financial and material resources of the CE Scheme and

report to the Sponsoring Committee on its implementation. A core aspect of the role is to support and coach CE participants towards gaining the skills and competencies in preparation for employment. At all times promote the ethos and philosophy of Independent Living in Laois/Offaly. This is a Fixed Term Contract covering maternity leave.

Key Result Areas

Administration

· Ensure the provision of an efficient financial and accounting system in line with CE corporate governance requirements as directed by the Sponsoring Organisation

· Ensure that financial returns i.e. wages claims, materials claims, and participant development grant claims meet the standard as laid down by Department

· Ensure implementation of systems controlling the operation of all finances e.g. cheque payments book, petty cash system, debtors, creditors and participant’s payroll, bank account and PRSO returns as directed by the Sponsoring Organisation

· Ensure prompt and accurate payment of participant allowances

· Ensure the security of cash/equipment on scheme as directed by the Sponsoring Organisation

· Install and manage effective time keeping record system for participants on scheme

· Liaise with the local DSP Office as required

Training & Development Provision

· Carry out an identification of learner needs with each participant on the scheme as part of the Individual Learner Plan process

· Identify needs and source and co-ordinate cost effective training/development opportunities in line with DSP procurement guidelines

· Prepare an Individual Learning Plan for each Participant for submission to DSP in accordance with CE procedures

· Ensure access to recognised qualifications for participants, with a focus on the achievement of relevant qualification including major awards on the National Framework of Qualifications (NFQ) or industry related equivalent

· Plan and procure relevant training opportunities which have been approved by DSP

· Maintain and update training records for each participant on the project as part of their Individual Learner Plans

· Monitor and review training inputs with the participants

· Plan and organise work placements – internal and external as required

· Report on ILP developments to Sponsoring Organisations

Human Resources

· Co-ordinate the recruitment of CE applicants per the CE Recruitment and Referral Process issued by DEASP

· Plan and co-ordinate the approved work schedules and ensure contracts of employment are in place for all participants

· Communicate effectively with all participants on the scheme using team meetings and individual formal and informal ‘one-to-one’ meetings

· Develop a mutual understanding with participants in relation to their needs for re-entry to work where the participant had been long-term unemployed and needs to develop a clear progression path

· Implement job search activities with participants

· Deal with all disciplinary matters in relation to participants in accordance with DEASP CE procedures

· Liaise with employers to promote progression to work and work with other support organisations as needed

· Develop an exit plan with each participant

· Follow-up and report on participants for up to 4 months on exit from CE

· Manage staff resources as required

· Engage in training and development as detailed in Procedures Manual

· Report to Sponsoring Committee as required

Scheme Management

· Provide a safe and healthy environment for participants – both in terms of facilities and work practices

· Ensure work experience placements on scheme are in line with CE application

· Supervise, schedule and manage participants

· Fully participate in training and development opportunities provided by the Sponsor and by DEASP as required for the post

· Carry out any other function relevant to the position of Supervisor (Community Employment) as indicated by Sponsor

Financial Monitoring and Programme and Training Monitoring

· Ensure the CE scheme is complaint with financial, programme and training monitoring requirements as detailed in the CE operating procedures

Progression of CE Participants

· Exit Planning

· Intensive Job Search activities as part of exit planning

· Engagement with Local Employers

· Database of Employers